Ostera is appointment and front-desk software for small service businesses. Clients book themselves, your team’s calendars stay in order, reminders go out by email, and the desk knows who is coming next.
At the desk · 10:40
1
Finished
2
Here now
7
Expected
Playing on its own · tap to take over
Linden Studio
Book an appointment
Choose a service
Times shown are the ones that are actually free today.
Team calendar · Today
demonstration data
Maya
Theo
Ines
Playing on its own · tap to take over
Linden Studio
Book an appointment
Choose a service
Times shown are the ones that are actually free today.
Team calendar · Today
demonstration data
Maya
Theo
Ines
At the desk · 10:40
1
Finished
2
Here now
7
Expected
Playing on its own · tap to take over
Linden Studio
Book an appointment
Choose a service
Times shown are the ones that are actually free today.
Maya
Theo
Ines
Interface preview · demonstration data · Linden Studio is fictional
Ostera is appointment and front-desk software for small service businesses. Clients book themselves, your team’s calendars stay in order, reminders go out by email, and the desk knows who is coming next.
Around one appointment
Most of an appointment’s work happens around it. Pick a moment to see what Ostera handles at that point, without anyone at the desk picking up the phone.
Before the visit
After the visit
Interface preview · demonstration data
The today view
Every stone is one appointment today, sized by how long it takes. Drag through the day: arrivals settle, a late client is flagged, an empty chair is marked as a no-show.
1 here · 7 expected
1 running late
Interface preview · demonstration data · Theo has been told Aaron K. is running late
Client records
Tap a client. Their stone opens into the record your team works from: visits, notes, what is coming up.
Client since Mar 2026
Next appointment
Thu 14:30 · Colour refresh · Ines
Visit history
Team note
“Prefers afternoon times. Patch test done in July.”
Interface preview · demonstration data
Who it’s for
Every business sets its own services, lengths, people and places. Here is how the same booking page reads for five of them.
Booking page · Hair & beauty studios
Linden Studio
Choose a service
Lengths decide what fits. Chairs are calendars of their own.
A longer service only appears at times when both the right person and the right chair are free. Bars show each length at the same scale.
Interface preview · demonstration data
A booking page under your business name. Clients see your services with their lengths, can choose who they would like to see, and are only offered times that are genuinely open. They get a confirmation by email as soon as they book.
Describe each service once: how long it takes, whether it needs clean-up time after, who on the team can do it and which room or station it uses. Ostera uses that to work out what can actually be offered.
See the whole day across the team in columns, or switch to rooms and stations to see what is in use. Move an appointment by dragging it; the client is told by email.
Set regular hours for each person, add breaks that repeat, and block out days off or one-off absences. Bookings respect all of it automatically.
Clients receive a confirmation email when they book, a change email if the time moves, and a reminder ahead of the appointment. You decide the timing and the wording.
When a day is full, clients can join the waitlist for a service. If a time opens up, the desk sees who is waiting and can offer it with one email.
Every client has a record with their contact details, past visits, upcoming appointments and the notes your team leaves. It builds itself from bookings.
A screen made for the front desk. Today’s appointments in order, with one-tap check-in, a running-late flag and no-show marking. The calendars update for the whole team.
Give each person a role. Owners manage settings and the team; desk staff run the day; team members see their own calendar and the client notes they need.
Setting up is mostly describing what you already do. We help you through it once your plan is agreed.
Add your services and their lengths, your team, and the rooms or stations you work from.
Working hours, breaks and days off for each person. Ostera works out what can be booked.
Put the link on your website and social profiles. Appointments arrive on the calendars; the desk runs the day.
Data and care
Plans
Tell us how many people work your calendars, how many rooms or stations you have and how many locations. We will come back with the plan that fits, in writing.
Bring the noise down at your front desk.
Write to us and we will walk you through Ostera with your own services.
contact@ostera.app